Adding Calendars

You might want to take a few minutes and watch the Tutorial on Adding Calendars.

To add a Calendar, from the menu select EDIT | CALENDARS. At the top of the page you should see the New Calendar icon, and the Add Calendar Wizard Icon. If you don't see these icons, you do not have system privileges to add a Calendar. Contact your system administrator.

Once you have saved the Calendar, you can give other Users permission to use and edit the Calendar. To delete a calendar, scroll to the bottom of the edit calendar screen and click on the Delete button.

We encourage new system Users to carefully think through all of the Calendars they want their system to have prior to adding all of the events.

The section below contains detailed information on configuring the different elements of a Calendar.

Name - This is the name of the Calendar that Users will see.

Short Name - If the Calendar is included as part of another Calendar, and the inclusion type is set to "Calendar - Title", then the following rules apply:

• If the short name is not filled in, the included Events from this Calendar will be displayed on the parent Calendar as "Calendar Name - Event Title".
• If the short name is filled in, then included Events from this Calendar will be displayed as "Short Name - Event Title".

Calendar Options

• Don't Allow Event Overlaps - By default, Connect Daily does not prevent two Events that overlap from being added to a Calendar. If you check this option, Connect Daily will check for overlapping events and prevent creation of overlaps.
• All-day Events Conflict - This option is used with the setting above. If this option is selected, all-day events will conflict with other events.
• Don't include rollups in iCal/RSS Export - If this option is selected, rolled up Calendars will not be included in Events exported via iCal or RSS. For example, you have a hockey team calendar, that includes a standard US Holidays calendar. People subscribing to this calendar will probably not want to see the US Holidays included in the feed. By setting this option, you will prevent these rollups from being included.

Default Event Type - When a new event is created, this is the default type for that event.

Rollup Busy Label - This is the format to use when an event from this Calendar is rolled up into another Calendar, and the individual event privacy option is Rollups Show Busy.

Default Privacy - The privacy option that will be used for new Calendar events.

Header and Footer File - These files customize the appearance of the Calendar. Note that these files are only displayed when viewing Calendars while not logged in. For information about headers and footers see Custom Headers and Footers.

Style Sheet - This is the name of the Cascading Style Sheet (CSS) that will be used when viewing a Calendar. This style sheet will apply if there is not a custom header or the page being displayed does not use custom headers (View Item). For information on style sheets, refer to Cascading Style Sheets.

Image Name - You can specify the name of an image associated with this Calendar. If you give an image name, then that image name will be exported as part of the RSS feed.

Default Item Style - This is the custom Item Style that should be used as the default for Events on this Calendar. Administrators can set this, and not give Users the Assign Item Style permission, locking the style for all Events on a Calendar into a specific style. See Item Style Setup

Included Calendars - These are Calendars that are displayed or included as part of the Calendar you are editing. For example, a school district wants to create a Calendar for each school but each school also observes the district holiday schedule. The administrator can set up the district holiday schedule and then include that Calendar into each separate school's calendar. To include a calendar's events, move the calendar from the available calendars list to the Included list, or the Included (Calendar - Title) list.

• Included - The Events in this Calendar will be displayed as part of the Calendar that you are editing. The title will be displayed with no modification.
• Included (Calendar - Title) - The Events from this Calendar will be displayed as part of the Calendar you are editing but they will be prefixed with the name of the parent Calendar. For example, a corporation has Calendars for 3 departments. The master Calendar includes each departmental Calendar in it, with the option set to Calendar - Title. The Accounting department adds a new Event called "Picnic". When the Accounting calendar is viewed, the title will be "Picnic". When the Event is viewed as part of the master Calendar, the title will be "Accounting - Picnic".

It is important to remember that individual privacy options for the Event can override this setting.

Recurring Imports - Refer to the section on Periodic Event Import.